Administrative Assistant

Job Title: Administrative Assistant

Based at: 3980 Amboy Rd, Staten Island NY 10308

Type: Full Time

 

It's Our Pleasure Hospitality group is looking for a full-time administrative assistant. Our Company owns and operates three catering facilities and 6 Restaurants. IOP Hospitality opened its doors in 1987 and has grown since.

The role will work closely with the Managing Partners to provide support as it relates to scheduling, communication, organizing, reporting and other tasks. The position will also provide administrative support to the marketing and investment team as needed in order to keep the team organized. The role requires someone with strong organizational skills. Someone who handles pressure well, is innovative and wants to be challenged as well as grow within the company will thrive in this role!

 

Duties

• Extensive scheduling and calendar management, confirming appointments and reschedule as necessary

• Keeping the managers up to date and informed of their priorities and meetings • Communicate effectively and respectfully on behalf of the Managing Partners

• Preparing PowerPoints and other reports as required

• Filing contacts into HubSpot and keeping the CRM organized

• Ensuring confidentiality when handling all personnel paperwork

• Sending packages on behalf of the Managing Partners as needed Personal Skills:

• Ability to multi-task and handle pressure

• Resilient by nature, someone who does not give up easily

• Experience in Microsoft Office Suite including Outlook, Word and Excel

• Can coordinate multiple activities for self as well as others and manage competing priorities

• Excellent communication and written skills (English)

• Strong organizational skills including attention to detail

• Knowledgeable in Adobe Illustrator and Photoshop

 

Skills: